Start an instant drop-in call
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Instant drop-in calls are unscheduled video calls that start immediately. Use them for quick team check-ins, impromptu office hours, or ad-hoc conversations. Share the room link, invite participants, and join the session in one click.
Before you get started
- You must have an Admin, Moderator, or Expert role to start instant calls.
- Instant calls are not listed on the sessions page. Members can only join via a direct link shared by the host.
Start an instant call
- Click + Create Room in the top navigation bar.
- Select Instant Video Call.
- The call is created instantly and the room page opens.
View the room page
The room page shows the host profile, room title, scheduled date and time, and session badges (Auto-Approvals, Video Call, Not Listed). Below the title you can download the Attendance Card or View form responses if a registration form was attached. A Co-hosts section lets you add co-hosts to the session.
The share bar displays the room link with Copy and Invite buttons. Click Join Session to enter the call as the host. The About this Room section contains tabs for Recordings, Discussions, Members, and Polls.
Share and invite
- Click Copy in the share bar to copy the room link to your clipboard.
- Click Invite to send the link via email directly from BrainsMingle.
- Click the share icon in the top-right corner to open sharing options: Share on X, Share on LinkedIn, or Copy Invitation.
When participants join, they see a You're In! confirmation with a branded attendance card they can download and share on X or LinkedIn.
Related articles
- Manage a live roomFind your rooms, join a session, record the call, use the in-call toolbar, and access recordings after the session ends. This article covers the day-of workflow for scheduled video sessions and instant drop-in calls.
- Schedule a live video sessionVideo rooms are scheduled video sessions for team meetings, office hours, workshops, webinars, and group discussions. Create a room, set the date and time, configure access and pricing, prepare polls, and share the link with your members.
- Use the video call toolbarThe call toolbar appears at the bottom of every live session. It contains controls for audio, video, screen sharing, annotations, raise hand, reactions, chat, polls, copy link, breakout rooms, background effects, recording, and live streaming. This article covers every control in the toolbar, in the order they appear, and the panels they open.
- Create breakout roomsBreakout rooms split participants into smaller groups for focused discussions during a live session. Set the number of rooms, choose manual or random assignment, set a duration, and launch — all from the call toolbar.
- Manage recordingsAccess, view, download, share, and delete recordings from your video sessions. Change recording visibility to control who can watch. Recordings are available for scheduled video sessions, instant drop-in calls, and webinars. Speed networking rooms do not support recording.
- Delete a room or recordingDelete video rooms and recordings when they are no longer needed. Some actions are blocked depending on the room's current state — for example, you cannot delete a room while a session is live, or while recordings still exist. This article covers each scenario and the steps to resolve it.