BrainsMingle Help

Manage community rooms

Last updated

Schedule and manage rooms directly from your community. The Rooms tab shows all upcoming and past sessions hosted within the community, and lets you create new video calls or speed networking rooms for your members.

Before you get started

  • You must have an Admin or Moderator role in the community.
  • The Rooms tab must be visible in your community navigation. See Manage community navigation to show or hide it.

Open the Rooms tab

  1. Navigate to your community page.
  2. Click Rooms in the left sidebar.
  3. The Rooms tab shows two sub-tabs: Upcoming and Past, each with a badge showing the number of sessions.

If no sessions have been scheduled yet, the Upcoming tab shows an empty state with a No upcoming sessions message and a + Create Room button.

The community Rooms tab showing the Upcoming sub-tab selected with a No upcoming sessions empty state, a message to schedule a room to bring members together, and a Create Room button
The Rooms tab empty state with a Create Room button

Create a room in your community

  1. On the Rooms tab, click + Create Room.

  2. On the Create New Room page, choose an event type:

    • Mingling Room — a structured event with lobby, matching algorithm, and 1:1 meeting rooms. Use this for speed networking sessions.
    • Video Call — a direct call without matching or lobby, just a simple group video meeting. Use this for workshops, office hours, panels, and webinars.

  3. Follow the setup steps for your chosen room type. See Schedule a live session for video calls or Create a speed networking room for mingling rooms.

The Create New Room page showing two event type cards: Mingling Room with a description of structured event with lobby, matching algorithm, and 1:1 meeting rooms, and Video Call with a description of a direct call without matching or lobby
Choose between Mingling Room and Video Call when creating a community room

View upcoming sessions

The Upcoming tab shows all scheduled sessions that have not started yet.

  1. Click the Upcoming tab on the Rooms page.

  2. Each room card shows:

    • Host name and avatar.
    • Date and time of the session.
    • Session title.
    • Room type badge — Video Call or Networking Room.
    • Attending count — the number of members who signed up.
    • Countdown — how long until the session starts.
    • Detach from space — remove the room from the community without deleting it.
The Upcoming tab showing four room cards with host avatars, dates, session titles, Video Call and Networking Room badges, attending counts, countdown timers, and Detach from space links
Upcoming sessions with countdowns and attendee counts

View past sessions

The Past tab shows all completed sessions hosted within the community.

  1. Click the Past tab on the Rooms page.

  2. Each room card shows:

    • Host name and avatar.
    • Date of the session.
    • Session title.
    • Room type badge — Video Call or Networking Room.
    • Attended count — the number of members who attended.
    • View session — click to open the room detail page with recordings, discussions, and polls.
The Past tab showing three room cards with host avatars, dates, session titles, Video Call and Networking Room badges, attended counts, and View session buttons
Past sessions with attendance data and View session links

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