Host a webinar

Before you get started

Create a Video Room

1. Click + Create Room in the top navigation bar.
2. Select Video Room.

Enable Webinar Mode

1. Under Options, locate the Webinar Mode toggle. The description reads "Host large-scale events with 250+ attendees."
2. Toggle Webinar Mode on.
3. Continue with the rest of the session setup (tags, access, pricing, registration form) and click Create Call ✓.

Open the room detail page

After creating the webinar, navigate to the room detail page to view session details, manage participants, and join the session when you're ready to go live.

1. Open the room detail page from your Rooms You Manage list or from the session link.
2. Review the session details: title, date, time, access type, and tags.
3. Under About this Room, click the Members tab to see registered participants.
4. The Participants sub-tab shows everyone who has signed up for the session.

If the room was created with the Private - Requires Approval access setting, a Waitlist sub-tab appears next to Participants. Click it to review people waiting for approval. Each waitlist entry shows the person's name with a Pending Approval badge and Reject and Approve buttons.

Start the webinar

When you join a session with Webinar Mode enabled, the broadcast does not begin automatically. You enter a pre-broadcast state where viewers cannot see or hear you.

1. Click Join Session to enter the webinar room.
2. The Webinar Control panel appears on the left. It shows a Start Webinar button and a notice: "Not visible yet: Viewers cannot see or hear you until you start the webinar."
3. When you're ready, click Start Webinar. The status changes to LIVE & Recording with the message "Viewers can see you."

Understand the Stage and Audience

Once the webinar is live, the session splits into two views:

The left sidebar shows the Webinar Control panel at the top (with live status and the chat toggle), followed by the Participants list and Chat panel. The top bar displays Time left and the Extend button. Your organization's logo appears in the top-right corner.

Manage participant permissions

1. Click the Participants button in the top-left corner.

2. The Participants panel shows a search bar and the Allow Participants To controls.

3. Toggle permissions on or off:

   • Mic — allow or prevent participants from using their microphone.
   • Camera — allow or prevent participants from turning on their camera.
   • Share — allow or prevent participants from sharing their screen.
   • Chat — allow or prevent participants from sending chat messages.

A disabled permission appears grayed out with a crossed-out icon.

Raise hand

Participants can raise their hand to signal they want to speak. The host sees raised hands in the Participants panel.

1. A participant clicks the Raise Hand button in the call toolbar. The button turns purple when active. Click again to lower.
2. The host's Participants button shows a raised-hand badge with the count.
3. In the Participants panel, a Raised Hands section appears below the permission controls, listing each person who raised their hand in order.

Annotate a shared screen

When a speaker shares their screen, hosts and speakers can draw annotations on the shared content in real time. Annotations are visible to all participants.

1. While screen sharing is active, click the Annotations button (pencil icon) in the call toolbar to enable annotations.

1. The annotation tools panel appears with the following controls:

   • Draw (pencil icon, purple) — freehand draw on the shared screen.
   • Eraser — erase individual annotations.
   • Color picker — choose a drawing color: black, red, blue, or white.
   • Delete all — clear all annotations at once.
   • Close — close the annotation tools panel.

Extend the webinar

1. The top bar shows Time left with the remaining session duration.
2. Click Extend next to the timer.

1. In the Extend Meeting Time dialog, select a duration: 5 m, 10 m, 15 m, 30 m, 45 m, or 60 m.
2. Click Add [duration] to extend, or click Cancel to go back.

End the webinar

1. Click the Leave button (red icon) at the far right of the call toolbar.

2. A dialog asks how you want to leave:

   • Leave (others stay) — you leave the session but other participants can continue.
   • End for Everyone — the session ends immediately for all participants.

3. Click your choice, or click Cancel to return to the session.